Strategy

Problem Framing

Teams often rush to solutions before fully understanding the problem. Problem framing intentionally slows down the process. It ensures you're solving the right problem before investing in a solution. A well-executed solution to the wrong problem is still a waste. This exercise builds a shared understanding of the core issue.

Duration
1.5 hours
Group Size
4-8
Category
Strategy
Difficulty
Easy
The goals are to: articulate the problem clearly for everyone, distinguish between symptoms and root causes, define success criteria before brainstorming solutions, and identify constraints around the problem.
You'll get a well-articulated problem statement, clear boundaries defining the scope, and documented success metrics and constraints.
Be aware that people often want to jump to solutions. If someone says, 'The problem is we don't have feature X,' remind them that's a solution disguised as a problem. Ask: what user problem does feature X solve? Disagreement is valuable data. Don't immediately resolve conflicting problem framings. Explore the different perspectives. What evidence supports each framing? You might discover multiple problems. The 'Five Whys' technique can feel repetitive, but that's why it works. The initial answers are often symptoms, while the later ones get closer to the root cause. Encourage participants to push through the discomfort. Problems tend to expand in scope. 'Improve search' can easily become 'improve the entire information architecture.' Explicitly define the boundaries. You can always expand the scope later, but shrinking it is more challenging.

  1. Problem Statement Draft (15 minutes): Each person writes their version of the problem statement individually. What's the problem? Who experiences it? What are the consequences of inaction? Use plain language; avoid jargon.

  2. Share and Compare (20 minutes): Read each statement aloud. Identify overlaps and conflicts. For example, one person might say, 'Users can't find content,' while another says, 'We have too much content.' These are different problems.

  3. Root Cause Analysis (20 minutes): Choose the most promising problem framing. Ask 'Why?' five times. For example: Users can't find content—why? The search is broken—why? We never invested in search—why? We prioritized new features—why? Nobody measured findability—why? This reveals deeper issues.

  4. Boundary Setting (10 minutes): Define what's in and out of scope. What constraints are you working under? What's fixed, and what's flexible? Define the boundaries of the problem you're addressing.

  5. Success Criteria (10 minutes): How will you know if you've solved the problem? Be specific. 'Users are happier' is vague. 'Time to find content drops from 3 minutes to 30 seconds' is measurable. Define 2-3 success metrics.

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For Facilitators

  • Review participant profiles and expectations
  • Prepare all materials and supplies
  • Test technology and room setup

For Participants

  • Complete pre-session survey
  • Review background materials
  • Prepare examples or case studies

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  • Paper or sticky notes

  • Whiteboard

  • Markers

  • Timer

  • Problem statement template (optional)

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