Strategy

Open Roadmap

Create a transparent project roadmap. Show planned work, priorities, and decisions clearly. Share it openly with your community or stakeholders. This builds trust and invites input.

Duration
1.5 hours
Group Size
3-8
Category
Strategy
Difficulty
Easy
Energy
Medium

Objectives

Participants will:

  • Create transparent project plans.

  • Communicate project priorities.

  • Gather stakeholder feedback.

  • Manage expectations through clear communication.

Outcomes

Participants leave with:

  • A shareable, open roadmap.

  • A transparent planning process.

  • Improved stakeholder alignment.

Step-by-Step Instructions


  1. Gather Input (20 min): What work is planned? What are the priorities? What dependencies exist?

  2. Structure Roadmap (30 min): Organize by theme or timeline. Show committed work separate from exploratory efforts. Indicate confidence levels. Add context explaining key decisions.

  3. Make it Open (20 min): Choose a format (e.g., GitHub project, public document). Write clear descriptions. Explain the 'why' behind prioritization. Outline how stakeholders can give feedback.

  4. Share and Gather Feedback (20 min): Share the roadmap. Invite questions and input. Document all feedback.

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Facilitator Tips

Transparency builds trust. Show the reasoning behind decisions. Make the roadmap easy to understand. Update it regularly. Be honest about uncertainty. Invite feedback, but maintain decision-making authority. It's a balancing act.

Pre-Work

For Facilitators

  • Review participant profiles and expectations
  • Prepare all materials and supplies
  • Test technology and room setup

For Participants

  • Complete pre-session survey
  • Review background materials
  • Prepare examples or case studies

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Materials Required


  • Roadmap tool (e.g., GitHub Projects, Trello, public spreadsheet)

  • List of planned work items

  • Prioritization criteria

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Resources & Templates

  • Facilitator Guide (PDF)
  • Participant Workbook Template
  • Presentation Slides
  • Printable Materials

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Discussion

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